McKINNON Legal, Florida is looking for an experienced legal assistant to assist clients in their Florida office.
About the Firm
McKINNON LEGAL is an experienced law firm serving the people of Miami-Dade, Broward, and Palm Beach Counties in the State of Florida.
About the Opportunity
McKINNON Legal, Florida is looking for an experienced legal assistant to assist clients in their Florida office. They will be responsible for managing office correspondence, including answering phone calls and emails, client intake, arranging meetings and travel, and ensuring our legal team is aware of upcoming deadlines. The Legal Assistant will also assist with preparing legal documents and contracts, and perform any other tasks as needed to ensure our firm is operating efficiently.
Roles and Responsibilities
- Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines
- Performing client intake into our CRM and scheduling consultations as required
- Coordinating with judicial staff and opposing counsel to calendar trials and evidentiary hearings
- Keeping deadlines, eFiling, assisting the paralegals and attorneys with docket tracking
- Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents as needed
- Make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events
- Use daily time records to properly process client billing with support from the accounting department
- Undertake other duties as needed to ensure the firm operates efficiently
- Excellent written and verbal communication skills
- Managing External Policies with clients and ensuring adherence
- Professional speaking voice and ability to deal with opposing counsel and judicial staff
- Ability to multi-task and move through client workflows quickly
- Preparing Service Packets to execute service on opposing parties
- Collecting and compiling discovery and working closely with paralegals
- Ability to be cross-trained and cover tasks to assist the team
- Makes suggestions for increasing efficiency of the team
Eligibility Criteria
- Bachelors degree preferred
- Minimum 2-3 years of experience in a law firm or office environment as an assistant or its equivalent
- Must be able to type at least 50 WPM
- Experience with legal software, litigation case management, CRM, and docketing programs
- Comfortable working with all Microsoft Office products
- Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times
- Organizational skills and communication skills are necessary for this position
- Ability to follow systems and checklists for meeting the required key performance indicators
- Conduct legal research, when necessary, with guidance from attorneys and paralegals
- Comfortable on the phones with judicial staff, opposing counsel, and handling urgent client matters
- Experience managing a heavy caseload
- Ability to manage multiple systems for financial and legal documents
Preferred Skills
- Intelligent and ability to work independently
- Well-versed in law firm processes
- Can manage deadlines and exercise docket control
- Is goal-oriented
- Focuses on growing with the firm
Salary
$18 – $21 hourly
How to Apply?
Interested candidates can apply through the link provided at the end of this post.
Location
Miramar, Florida
